Exchange Partners: How to nominate

Step-by-step guide on how to nominate and other useful information for our exchange partners.

Nomination deadline:

April 1st for autumn semester / October 1st for spring semester

Application deadline:

April 15th for autumn semester / October 15th for spring semester

If you need a residence permit, we recommend you to apply early.

For more information, please contact International Office.

 

How to nominate:

 

Step 1: Log in

Log in to Nomination web

Nomination web supports Internet Explorer 8 or newer versions, along with most other browsers (e.g. Safari, Opera, Firefox, Chrome).

Username

Your username is your email address or joint institutional email address.

Password

  • First time login: You must order a password at the login page. Enter your username and choose Send password.
  • Forgotten password: You must order a new one at the login page. Enter your username and choose Send password.

Problems? Check out the FAQ.

Step 2: Nominate student

1. Choose agreement

When you are logged in, you will see an overview of the agreements you can access with your username. Select the relevant agreement and choose Add new nomination to nominate a student on the agreement.

2. Register student with

  • Email address
  • Name (as according to passport)
  • Gender
  • Date of birth in the format YYYY.MM.DD
  • Citizenship
  • Semester/s for admission
    • autumn/ autumn+spring
    • spring/ spring+autumn

Check that all the data is correct. Choose Add nomination.

3. Email to student

The nominated student will receive a confirmation email (cc to nominator) approximately 30 minutes after you have added the nomination. The email will describe the application procedures and include other practical information.

The students you nominate can apply in our online application form from the day you nominate them and until:

  • 15 April for students starting in August.
  • 15 October for students starting in January.

Problems? Check out the FAQ.

Step 3: Upload documents

Partners can upload some or all of the required application documents on the student's behalf in Nomination web.

Documents required for all applicants

  • Transcript of records in English or Scandinavian language
  • Passport or national ID card

Documents uploaded by partners

We accept unofficial transcripts, translations, and documentation of funds when uploaded by our partner universities on behalf of the student.

Step 4: Application status

Students' application status

You can keep track of each student's application status on Nomination web at any time.

You can see all relevant agreements and the application status of your nominated students under Available agreements and admission: nominated, applied, admission granted, withdrawn etc.

Letter of Acceptance

Students will receive their Letter of Acceptance online at their application profile in the period:

  • 1 April to 1 May for students starting in August.
  • 15 October to 1 November for students starting in January.

Add another nomination

Complete steps 2 and 3 for each student you wish to nominate for exchange. You can log in later to nominate additional students as long as it is within the nomination period.